If you gain a reputation as someone who only sends emails when truly necessary, you’re more likely to get people to open and respond to your messages. When employees are overwhelmed with the number of messages in their inbox, they tend to ignore them. It takes some people longer than others to regain concentration once their attention has been pulled away.Įmail fatigue is real. If everyone sets their internal emails to send at a particular time, they can concentrate on their core responsibilities throughout the day.Īlthough some priority messages demand an immediate response, cutting back on general email chatter can increase productivity significantly. This especially applies to internal emails. The Send Later feature can impact the productivity of everyone in the office. This allows you to consume all the information at once and prevents constant interruption during the day. Using the send later function can cut back the number of responses by giving you time to digest the latest information before replying.īy setting up your emails to go out mid-afternoon, you can review all the responses at the end of the day or the next morning. Often, people reply to emails only to get an updated version of the original message that makes their point moot. Save time and productivity and improve your response rate with the Send Later feature. What Are the Benefits of Using Outlook’s Send Later Feature? You can check the Outbox to verify that your message hasn’t been sent.
Under More Options, choose the Delay Delivery item.NOTE: You must be online and connected to use this feature.įollow the steps below to schedule an email to send later: You can schedule the time your message goes out when you compose a new message, reply to an email or forward an email. Scheduling an Email to Send Later in Outlook You can use these instructions with the following versions of Outlook: With Microsoft Outlook’s Send Later function, you can schedule when you want your email to reach recipients. How Does Outlook’s Send Later Feature Work? This can save you some hurt feelings and also has strategic value when you want to maximize the open rate of emails. Microsoft Outlook’s send later feature allows you to schedule when to send emails. That way, you could delete inappropriate responses when reason got the better of you. If only there was a magic button that would hold your email in the Outbox for a few hours. We have all typed out a knee jerk reaction before thinking through the consequences. Some emails should come with a cooling off period. Now, all new messages will be delayed 5 minutes to deliver.Posted on SeptemWant to Know More About Outlook’s Send Later Feature? This Corptek Tech Tip Can Save Your Job in Ft. Name the rule in Step 1, and check the Turn on this rule box, then click Finish.ĩ. Select you exceptions or leave them unchecked, then click Next.Ĩ. When it turns to the previous wizard, click Next.ħ.
The provided maximum number is 120 minutes. When you finish selecting time, click OK. Type your ideal time directly in the field or you can choose the time by click the up and down button. Under Step 2, click on the words ( a number of) with underline.Ħ. In this new Rules Wizard, check the defer delivery by a number of minutes box. Notice: If you leave all the conditions unchecked, when you click Next, there will pop up a prompt box, please click Yes button.ĥ. In this dialog, you can select the conditions which meet your needs or you can also leave all the conditions unchecked and then click Next button. In Rules Wizard, under Start from a blank rule, select Apply rule on massages I send. Note: For Outlook 2007, on the Tools menu, click Rules and Alerts.Ģ. In Outlook 20, click File > Info > Manage Rules & Alerts. You will see the message keep staying in your Outbox folder until it meets the delivery property and send automatically.ġ. Then click on Close button to save the change and close the dialog.Ĥ.
When a Properties dialog popping up, under Delivery options, check the Do not deliver before box and choose your final delivery date and time from the two drop-down lists.
In the message editing window, click Options > Delay Delivery.ģ. When you finish composing the email message.
0 kommentar(er)
